Manual matching of invoices
If the system was not able to find a matching order and/or receipt line for each (non-exempt) invoice line automatically, a user will be able to pair these lines manually. Likewise, if one ore more matching exceptions were thrown (e.g. a price variance), the user can try and resolve the problem manually.
The behavior of the flow will need to be adjusted in such a way that matching is required for this invoice. This can be done in the Workflow settings
Navigate towards the Matching screen
Open a document
Open the lines tab
Click on the MATCHING button
The interface below opens
Pair the lines by dragging and dropping lines from (4) orders or receipts onto the invoice lines (1)
You can also pair multiple lines from (4) to one line from (1) by clicking (6) after the first 2 were selected.
Close the interface when ready, all changes are saved automatically
On the top, the invoice lines for this document are displayed, with a status informing whether or not they were already matched. When you click on the line, the matched order and/or receipt line, and - if applicable - matching exceptions are displayed.
Drag lines from the possible order or receipt lines here to copy them to the invoice lines for this document
Change between order lines and receipt lines
Possible order or receipt lines are displayed on the bottom, these are are all draggable. The open quantity and/or amount of each line is shown as well. Clicking on a line will display the invoiced and - if applicable - receipt history. Depending on the setup, lines that are closed/invoiced are (not) shown.
This button will insert a new invoice line for all lines on the reference order, all invoice lines will be deleted and replaced with the open PO lines
Manually pair selected lines (Selected with the radio buttons and checkboxes). Dragging multiple order or receipt lines onto a single invoice line will split that invoice line over the respective order or receipt lines.
Unpair all lines, so you can manually pair them again
Overwrite all invoice line information when pairing an order for this document
If your invoice contains material lines, you can select your items to automatically filter on the correct article number in the list of order items. This is called the automatic matching filter, and can be disabled on a per-user basis, in the settings section.